Workplace giving is a simple way to regularly donate to charities or organisations that are entitled to receive tax deductible donations*.
*We are an organisation with ongoing deductible gift recipient (DGR) status, so you can claim the donations you pay on tax every financial year.
*Exact figures are dependent on the individual’s ATO personal tax bracket.
how do i get involved?
Your employer will need to set up the system on their end, so get in touch with your manager or payroll department. We’ve made the conversation easy—download our brochure to send to your employer, so they’ll have all the information they need.
Information for employers
It’s a win-win for business, employees and charity.
- Employers enjoy greater staff engagement, retention, productivity, reputation and social impact.
- Employees give in a smarter, tax-effective way and build a sense of pride in their employer.
- Charities get low-cost, regular funds, access to valuable skills and strong partnerships.
Simply get in touch with our team to let us know you’re on board, set up your payroll system and start making regular deposits.
When you set up a workplace giving program, you need to decide whether or not to reduce the amount of tax you withhold from the salaries of your participating employees to account for the amount donated each pay.
To work out the reduced amount of tax to withhold from participating employees who make regular donations, you reduce the gross earnings by the total donation amount and use this reduced earnings figure to calculate the amount to withhold.
In some circumstances, small donation amounts will result in no or minimal change to the amount of tax to be withheld.
If you use a software payroll package, you will need to check whether it is able to calculate these deductions automatically for each pay period.
If your payroll software can’t reduce the amount of tax withheld each pay period, you can still set up a workplace giving program but will not be able to reduce the withholding tax; each participating employee will be able to claim a deduction when lodging their tax return at the end of the income year.
You can vary the amount of tax you withhold from the salary of an employee who makes donations to a charity under an occasional workplace giving arrangement.
This variation should be used when donations are not made under a regular planned arrangement, for example:
- A once-off donation of $250 to Treasure Boxes in March
- A once-off donation of $500 to Treasure Boxes in May.
Employees receive the tax benefit of the donation at the time they make the donation, instead of waiting until the end of the financial year when lodging their tax return.
Working out withholding for occasional donations:
To work out the amount of tax to withhold when occasional payroll donations are made:
- Calculate the amount of withholding required from the employee’s gross earnings for the relevant pay period (before deducting the donation).
- Multiply the amount of the donation by 0.34 and subtract from the withholding figure calculated at (1).
- If the resulting withholding amount is 0 or negative, there is no amount to withhold.